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Careers

Office Manager – Airlines for Europe (A4E)

 
ABOUT:

Founded in 2016, A4E represents the united voice of Europe’s leading airlines in Brussels. Our 17 airline group members represent over 80% of European air traffic and carried over 718 million passengers in 2023. Leading global aircraft manufacturers are also members of A4E. Airlines with cargo and mail activities transport more than 5 million tons of goods annually. For further information: www.a4e.eu.

 

WHAT WE ARE LOOKING FOR:

A4E is looking for an Office Manager to join our team in Brussels. The successful candidate will help keep our working lives structured and fun, making sure our admin is in order and our members and staff are well taken care of.

 

THE IDEAL CANDIDATE WILL HAVE:

·       A background in office management and administration, with min 3 years past experience working as office manager, PA to the Managing Director or equivalent post.

·       Strong organizational skills – you have an eye for detail, you understand the need for clear processes and following through.

·       Excellent people skills – you are our first point of contact for members and guests.

·       Excellent English (oral and written). Knowledge of French or Dutch is a plus.

·       Past experience of working in a membership organisation or a commercial company is a plus.

 

ROLE AND RESPONSIBILITIES

·       Office management: manage suppliers, meeting rooms, general switchboard and contact email; welcome guests; travel arrangements for team.

·       Finances: support invoice process, liaise with accountant.

·       Support Managing Director (MD) with calendar, support organisation of Executive Committee and Steering Board meetings.

·       HR: onboarding of new staff, maintain staff policies up to date, organise team activities and help make A4E a fun and rewarding place to work.

·       Events:  support with event logistics and contractual relations with suppliers, support with registrations/distribution lists.

·       Member Relations: first point of contact for members, manage distribution lists and access to shared workspaces.

The role is based in Brussels and regular office presence is required.

 

WHAT WE OFFER:

·       A unique opportunity to work for an exciting industry as part of a dynamic and international team at the heart of the EU quarter.

·       A flexible work environment and a space to develop and challenge yourself.

 

HOW TO APPLY:

If you are interested in this position and match the profile, please apply by sending a CV and a cover letter to contact@a4e.eu. Please mention in the subject line “A4E Office Manager 2024”.

The deadline for applications is 5pm, Wednesday 12 June 2024.

A4E is an equal opportunity employer. Only short-listed candidates will be contacted.

A4E is committed to the protection of your privacy and personal data. Our Privacy Policy can be consulted on our website. For any queries, please contact us at privacy@a4e.eu.